High School Counselors

Please submit the two forms below. These forms will allow us to communicate with you about your students and give you access to our online system.

Faculty and Counselor Information Sheet

Banner Access Form for Counselors/Instructors

To request a new dual credit course to be offered at your school, please complete the appropriate form below.

Dual Credit Course Request (Taught by a Qualified High School Teacher)

Dual Credit Online Course Request (Online Course Taught by an ASU Professor)

Online Dual Credit Course Guide: In order to assist high schools in selecting online dual credit classes for students, ASU has created a course guide for our online offerings.  This guide is meant to provide additional information about each course and suggestions for when schools are considering online classes.  Course selection is still up to the discretion of schools, though, with exceptions of stated course prerequisites and TSI requirements as mandatory.

High schools should make efforts to ensure students are meeting course prerequisite requirements.  If circumstances exist which do not allow students to meet the prerequisite requirements, the high school principal or designee must submit a request to be reviewed by ASU to allow students to enroll in a course where the  prerequisite is not met.

Prerequisite Override Request

All admission and application information can be found on the ASU Dual Credit Website. Please refer to the signed MOU with your district, as well.

Please make sure students have submitted an application prior to sending any required documentation needed to complete their application (i.e. their dual credit agreement form and TREX high school transcript).

Dual Credit Enrollment Checklist

To be eligible for admission to the ASU dual credit program, individuals must meet the following admission requirements:

• Be a current high school student at a partner high school.
• Have a “B” (3.0 on a 4.0 scale or an 80 out of 100) overall high school average; or 
• Be in the top half of the class

Students not meeting admission requirements may request admission based on the recommendation of the high school principal or counselor. The school administrator’s recommendation will be submitted to the ASU Admissions Office for consideration.

Dual Credit Recommendation Form

Students are required to meet TSI standards or exemptions in order to register for an ASU dual credit math or English course. All reports provided to high school counselors will include the current TSI status for each student.

*All college-level English courses require passing TSI scores in Reading and Writing
**All college-level Math courses require passing TSI scores in Math

The Presidential Scholars program includes classes taken on the high school campus, taught by a credentialed high school teacher, or online taught by ASU faculty. Counselors are responsible for reporting registration for each student.

Counselors at public high schools will receive an initial registration report with students eligible to register at least two (2) weeks prior to the start of the ASU term to select courses for students to be enrolled in. Once the initial registration report is completed and received by ASU, students will be registered. An updated registration report will be provided to each counselor to show who is enrolled and who is not, as well as allow the opportunity to add, drop, or switch students from classes.

You will receive two reports automatically to your email every Monday during certain times of the year:

ADM0167- Dual Credit Application Status For Counselors will show students who have applied for the upcoming term. It will not show students who were admitted in previous semesters. This report will show the application status of each student, with “Missing” listed in columns where an item has not been received. Use this report to make sure first-time students have applied and to check the application status.

ADM0176-Dual Credit Students Eligible to Register shows all students who are admitted. Students may have been admitted in previous terms or for the upcoming term, so new and returning students are listed together. Use this report to see all students from your school who are eligible to be registered. Please make sure student TSI statuses are correct on this report if enrolling in an English or math course.

Through the Dual Credit Counselor Connection, you may also pull two reports anytime as needed.

Dual Credit Application Status – Check your students’ application status to see who has applied for an upcoming term, what is missing, and who has been admitted. This application status report is the same as the one sent automatically on Mondays but can be requested for updated information later as needed.

Dual Credit Registration Status – Check your students’ registration status for the upcoming/current term. Use this once registration is concluded leading up to the semester census and semester drop deadline to make sure enrollment for your school is correct.

You must have already returned a completed Counselor Information Sheet and Banner Access Form to gain access to our system. You will enter your high school email address on the Dual Credit Counselor Connection website to have one or both of these reports emailed to you.

Students with a bill balance will receive notifications to their email address provided on their application. Encourage them to check this email often. Students may check their balance or pay the bill through Ramport. Payments can be made online or by mailing in a check or money order. See the Dual Credit Costs website to view a payment guide with current dual credit rates, instructions on how to view/pay the bill, and payment deadlines.

If a student does not meet the payment deadline, the student’s schedule will be dropped for the current term. If the student makes a payment and decides to drop out after the 12th class day, ASU will follow the university refund policy. Please make note there are refund differences between dropping a course while remaining in other courses and withdrawing from all courses.

Once a student is enrolled in an ASU dual credit course, they will have two (2) options to drop the course throughout the semester:

1. Clean Drop: This can be done from the first day they are registered for the course until the end of business on the 12th ASU class day, otherwise known as Census Day (please see ASU’s University Calendar for exact date).
2. Drop with a “W”: Beginning the day after Census Day, students will be able to drop a course with a “W” until a specific date designated for the semester (please see ASU’s University Calendar for exact date).

If a student chooses to drop a course, a Drop Request Form must be initialed and signed by all requested parties and submitted back to the Angelo State Dual Credit Office by the respective deadlines for the term. Once the form is received, the requested drop will be processed. Please discuss with the student and parent how dropping a course may impact the student.

If a student has an extenuating circumstance (i.e. severe illness, moving, etc.) and needs to drop after the deadline, complete the Special Request to Drop Form.

Dual Credit Dropped Courses Not Included in “Six Drop Rule”

In Texas, the “6 Drop Rule” prohibits dropping more than six classes after the Census Date. Dual credit courses are not included in the six drop rule.

The assignment of a grade in a course is the responsibility of the faculty member and is based on the professional judgment of the faculty member. Except for issues of computation, discrimination, equal treatment, or reasonable accommodation when a documented student need is present in accordance with the Americans with Disabilities Act of 1990 (ADA) guidelines, the faculty member’s grade determination is final.

Students may formally appeal their final grade to the High School Principal. Please refer to OP 10.03 Grade Grievance for more information.

Dual Credit Academic Probation

Students are placed on academic probation at the end of any term when a cumulative grade point average of at least 2.00 is not attained in college-level courses. Students are not subject to academic probation until a minimum of six semester hours of ASU dual credit courses has been attempted. Students on academic probation will be allowed to enroll in the next term, but may not register for more than 6 hours of dual credit courses in that term.

Dual credit students who enroll while they are classified as being on academic probation may continue to enroll in succeeding terms provided they achieve at least a 2.00 GPA each term, even though their cumulative GPA is still below 2.00.

Dual Credit Academic Suspension

Dual credit students who enroll in dual credit courses while on academic probation will be suspended from the succeeding long-term if they fail to achieve at least a 2.00 GPA in dual credit courses for that term. Students who are placed on academic suspension at the conclusion of the spring term are not eligible for enrollment in dual credit courses the following fall semester. Students who are placed on academic suspension at the conclusion of the fall term are not eligible for enrollment in dual credit courses during the following spring semester.

Library

The Porter Henderson Library services include Online LibGuides. These are lists of high-quality, online and print research materials. Students can find them online, 24/7, on RamPort. Instructors may also access the library resources: Porter Henderson Library.

Tutoring

Dual Credit students are encouraged to use the free online tutoring service available through Upswing. Free online support is available 24/7 for mathematics, writing, and most ASU dual credit courses: Upswing Online Tutoring.

The ASU Writing Center is also available for dual credit students to utilize. The Writing Center website has resources to assist with writing skills, tutoring services, and reviewing assignments. Visit the Writing Center website for more information.

Students can be approved for accommodations for an ASU dual credit course upon request. Students must request accommodations through the high school and ASU for dual credit courses and will need to renew each semester a student wishes to receive accommodations in a dual credit class.

To request or renew accommodations, students must log into the ASU Accommodations Request site. Instructions can be found on Apply for Disability Accommodations.

An academic advisor is available to assist dual credit students with selecting their dual credit classes and determining how the courses can be applied to a bachelor’s degree plan. For more information about advising, see our dual credit advising webpage.

Students should always consult with an academic advisor or counselor at their prospective college or university to determine what courses might be applicable to their major and consult with their high school counselor to ensure they are needed for high school graduation requirements.

Most technology services at ASU are accessible with a Technology Access Account. It will allow the instructor and/or student to access RamPort (ASU’s portal). In Ramport, instructors can view course rosters, enter grades, and check their Angelo State email account. Students can access unofficial transcripts, final alpha grades, view holds, request official transcripts and view/pay semester bills.

With the Technology Access Account, they will be given an ASU email account (RamMail) that can be used both on and off campus through RamPort. ASU’s IT Department will provide all students and instructors with a link to access their account, updating their password before the initial login. If they misplace their username and/or password, or if they have trouble logging in to their account, please advise them to contact the IT Service Center at 325-942-2911.

Blackboard for Course Delivery

Blackboard Learn helps faculty manage content, personalize courses, foster collaboration, and connect with learners. Students can access content 24/7 on their mobile devices or computers making it easier than ever to manage their course loads. Dual credit instructors are able to use blackboard to post class materials, deliver quizzes, etc. Online courses taught by ASU faculty will be delivered via Blackboard.

ASU does not provide textbooks for students or instructors.

ASU does not have restrictions regarding which book must be used at the high school by a credentialed teacher. The process for selecting and supplying course textbooks will be determined by the school district for courses taught at the high school. Dual credit instructors are welcome to contact an ASU academic department for feedback or guidance on selecting a textbook or course materials.

Textbooks for online courses will be selected by the ASU instructor. The process for supplying students with selected textbooks is at the discretion of the high school.

A University, like any community, must have regulations and/or standards by which its members abide, and procedures by which its organization functions. The standards should provide order and an atmosphere conducive to intellectual and personal development. This Student Handbook and the Code of Student Conduct contained within are intended to serve these purposes in the interest of all segments of Angelo State University.

Angelo State University has a responsibility to maintain order within the University community and to discipline those who violate its standards, rules, and/or policies. Enrollment requires students to share this responsibility. Students agree to abide by the standards, rules, and/or policies set forth in this Student Handbook, the Undergraduate Catalog, as well as the Texas Education Code.